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Software & service by SDSC at UC San Diego

Cost Comparison

Vendor Built Instance

Drupal Freelancer: $13.3K /yr + $6.1K Setup
Drupal Agency: $31.6K /yr + $15.2K Setup

Our Managed Hosting

SeedMeLab Lite: $6.6K /yr

Our Managed hosting is 2x to 5x cost effective than other vendors.
It also includes custom features and expertise as original creators.

Calculation Methodology

construction

Labor

Drupal Freelancer Rate: $60/hour & Drupal Agency Rate: $150/hour

  1. System administration
  2. Web server configuration, security and management
  3. Database configuration, security and management
  4. Drupal configuration, customization, theming, security and maintenance
  5. *Performance and monitoring costs are not included in calculations

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Infrastructure Hosted on AWS

Uses annual reserved instance pricing which is least expensive.

  1. Server instance T2.Medium
  2. Database: RDS Aurora DB.T3.Small
  3. Storage: EFS 100 GB (S3 storage is not officially supported by Drupal)
  4. Backup: Managed service provided by Rsync.net
  5. *Data egress charges are not included in calculations

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Annual Costs

Vendor type Cost type Maintenance Infrastructure Total annual cost
Freelance Recurring Cost $12,240 /yr $1,029.24 /yr $13,269 /yr
Freelance Setup Cost $4,860 $1,200.00 $6,060
Agency Recurring Cost $30,600 /yr $1,029.24 /yr $31,629 /yr
Agency Setup Cost $12,150 Once $3,000.00 Once $15,150 Once
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Site & Server Maintenance

(Recurring cost $12.2K to $30.6K /yr)
Activity Monthly Hours Annual Hours Annual Cost
(Freelance)
Annual Cost
(Agency)
OS maintenance updates/upgrades 1 12 $720 $1,800
OS security updates 1 12 $720 $1,800
Drupal core updates 1 12 $720 $1,800
Drupal module updates 2 24 $1,440 $3,600
Site testing 1 12 $720 $1,800
Unexpected interventions 1 12 $720 $1,800
Update preparation and deployment 10 120 $7,200 $18,000
Monthly maintenance hours 17
Annual maintenance hours 204
Annual maintenance costs $12,240 $30,600
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Infrastructure Hosted on AWS (Frugal)

(Recurring cost $1k /yr)
Item Type Monthly Annual
Server T2.Medium $20.95 $251.40
Database DB.T3.Small $24.82 $297.84
Storage EFS 100 GB $30 $360.00
Backup Rsync.net $10 $120.00
Total Annual cost $1,029.24
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Drupal Site Setup

(One time cost: Freelance $3.6K)
(One time cost: Agency $9.1K)
Setup item Hours Setup Cost
(Freelance)
Setup Cost
(Agency)
Drupal installation 1 $60 $150
Site configuration & customization 40 $2,400 $6,000
Site theming 20 $1,200 $3,000
Total setup hours 61
Total setup costs $3,660 $9,150
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AWS Infrastructure Setup

(One time cost: Freelance $1.2K)
(One time cost: Agency $3K)
Item Hours Setup Cost
(Freelance)
Setup Cost
(Agency)
OS + Webserver setup 6 $360 $900
WebServer configuration 1 $60 $150
OS + Database setup 6 $360 $900
Database configuration 1 $60 $150
Backup & restore setup 6 $360 $900
Total setup hours 20
Total setup costs $1,200 $3,000